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ENERGY EFFICIENCY THROUGH INNOVATION PROCUREMENT

ISSUE 02 | September 2016

Dear Reader,

We are pleased to send you the second edition of the CEPPI e-newsletter! CEPPI kicked off in April 2015 and we are looking forward to continue working with you to build a community of people interested in sustainable energy solutions through a pro-innovation procurement approach.

The CEPPI e-newsletter will be published every six months with updates on project news and other related news. If you are not subscribed to the newsletter, and would like to receive Issue #3, please subscribe here.

Enjoy your reading,
Your CEPPI team

In this issue


     1. Project news


     2. Focus on: Birmingham


     3. Other news


     4. Upcoming events


1. Project news

Castelló issues first tender using CEPPI recommendations

The City of Castelló issued a tender to procure energy efficient printing, scanning and photocopying leasing, supplies and maintenance, which included specific criteria based on recommendations from CEPPI expert partners. This is the first tender published within the scope of the CEPPI project.

Suppliers bidding for this tender were asked to include a description of the recycling system of the toner, specify the typical electricity consumption of the different models, and explicitly show whether they were providing low-melt toners and if these were 100% recyclable. Ecological solutions were awarded 0.5 points; low-melt toners were awarded 2 points, and equipment offering the possibility of 100% recycling was awarded 2 points.

The tender also took into consideration technological innovations, such as solutions that increase the printing speed or allow printing from a mobile phone. Extra points were also awarded for those improvements related to energy efficiency, such as preventive maintenance – based on life cycle considerations – and carbon reduction in the operations, by reducing miles or using eco-friendly vehicles.

The energy savings associated with this tender will form part of Castelló’s contribution to the CEPPI project’s goal of saving 33GWh/year. Birmingham, Budapest, Wrocław and Valencia will be issuing tenders including criteria recommended by CEPPI in the coming months.

To keep up to date, check the tenders section

Image copyright: Pixabay / CC0 Public Domain



Upcoming workshops and webinars

In November, back-to-back with the project meeting, Valencia will host a CEPPI workshop to help develop the capacity of local public authorities and procurers to implement innovation procurement solutions for energy-related projects. The session will focus on what public procurement of innovation is, what benefits can be achieved when using it, and how to build innovation criteria into tenders.

The CEPPI team is also planning a series of webinars focused on the topics identified through the energy opportunity reports. These initial assessments showed that street lighting is a common energy hotspot for all the cities. Another key recommendation was that specific ‘hotspot action plans’ are to be developed where no current procurements are planned. Cities are also interested in learning more about market engagement and alternative funding for procurement of innovation solutions.

The webinars will bring together the CEPPI cities, expert partners, and other European cities that have developed PPI actions and strategies within the specific topics covered.

To learn more about the Energy Opportunity Reports, click here

Image copyright: Pixabay / CC0 Public Domain 



CEPPI to be presented at the Procura+ Seminar in Rome

Birmingham and Valencia will present the CEPPI project, its approach and its goals within the Procura+ Seminar taking place in Rome on 14 October. The Procura+ Seminars provide an opportunity for face-to-face exchange amongst procurement stakeholders and purchasers from all levels of government.

The 2016 Seminar will explore how working together in networks – from regional to European level – can increase capacity and support implementation of sustainable and innovation procurement.

The CEPPI cities will showcase how they are working together to save energy and increase production of renewable energy, and creating market for innovative energy goods and services. One of the expected outcomes of this Horizon 2020 project is to be replicated by other cities and public sector organisations in the same city or region.

Register for the Procura+ Seminar here

Image copyright: ICLEI European Secretariat, by Alejandro García

CEPPI in the media

Several media outlets have shown their interest in the CEPPI project with a range of articles and interviews. The most recent ones are two op-eds published by the Spanish online magazine 'Diario Responsable' and an interview with the project co-ordinator, Hasan Wazir, in 'Public Sector Sustainability Magazine'.

Under the title ‘CEPPI and the public procurement of innovation’, Jordi Peris, Councillor of Innovation and Knowledege Management at InnDEA Valencia, explains how procurement of innovation can be used as a strategic tool to improve the wellbeing of citizens and contribute to a better use of resources. Antonio Lorenzo, Councillor of Municipal Management of the City of Castelló, focuses his article on how CEPPI is promoting cooperation between cities to push procurement of innovation as a driver of sustainable development.

In the interview published at PSS Magazine, Hasan Wazir shares information on the project and its goals, the steps taken so far, and the main challenges. Possible areas of PPI interventions are also presented.


2. Focus on: Birmingham

Birmingham is the second largest city in the United Kingdom and the most populous local authority in the country. Its annual procurement budget is approximately £2billion. As sustainability has always been a key aspect for the City, sustainable procurement and procurement of innovation are used as crucial tools to achieve a 60% reduction on CO2 levels by 2027 (against 1990 levels), as well as to bring other positive environmental and societal impacts.

A total of 25 qualified procurement practitioners are working in the council. The City is currently updating its Sustainable Procurement Strategy. Some of the SP initiatives led by the city are to include local and district energy generation, to support local businesses, SMEs and third sector organisations, and to purchase fair-trade products.

Sustainable procurement is also supported through the Birmingham Business Charter for Social Responsibility, an agreement signed by suppliers when entering into a contract with the City Council. One of the Charter’s six principles is ‘Green & Sustainable’, looking at how organisations aim to protect the environment, minimise waste and energy consumption, and use other resources efficiently.

Birmingham is involved in several PPI projects, such as the Smart Procurement European Alliance, a project promoting the procurement of innovative solutions in municipal buildings. The City has also joined the Procura+ European Sustainable Procurement Network, to exchange with other cities and discuss ideas and experiences.

Birmingham City Council is currently part of a project being led by the UK’s Local Government Association to understand the potential for public procurement of innovation across local authorities. The project is part of the LGA’s work on implementing the National Procurement Strategy for Local Government. The project is undertaking both desk-based research, as well as detailed interviews with other public sector partners in the UK and across Europe, pan-European funding and policy organisations, and the private sector. The project objectives include:

  • Exploring the challenges that are presented in using public procurement to buy innovative solutions
  • Capturing interest at leadership level of the opportunities for public procurement of innovation
  • Considering how the Public Contracts Regulations 2015, working alongside existing processes can offer a catalyst to promotion of innovative solutions
  • Understanding the opportunities and risks of the PPI process compared to a conventional procurement, and the characteristics of projects for which it is best suited.
  • Considering what additional skills might be needed for practitioners
  • Identifying a real opportunity/-ies to be tracked using PPI

A report will be published at the conclusion of the project, which will be linked to via the CEPPI website.

Image copyright: Birmingham toolkit


3. Other news

Procura+ Awards invites applications from public procurers

The Procura+ Awards recognise successful sustainable and innovative public procurements that lead to the improvement of public goods, services, processes, and infrastructure. Public procurers are invited to apply for the awards.

The awards are separated into three categories: ‘Sustainable Procurement of the Year’ recognises the outstanding environmental, social and economic impacts of the procurement; ‘Innovation Procurement of the Year’ acknowledges an impressive procurement of innovation and the public authority as a launch customer; and ‘Tender Procedure of the Year’ rewards procurers that took an exceptional approach to sustainable and innovation procurement.

Winners will receive free entry and a presentation at the next EcoProcura conference, a case study on the SP Platform and PPI Platform, publicity in a variety of ICLEI publications, a trophy and the title ‘Best sustainable procurement/innovation procurement/tender procedure of 2016’, one year free participation in the Procura+ Network, and the right to use the Procura+ Award logo in their email signature.

For more information and to download an application form, visit the Procura+ Awards page

Budapest joins the GLCN on SP

Budapest, one of the 5 CEPPI cities, has recently joined the Global Lead City Network on Sustainable Procurement, a group of 14 cities committed to drive a transition to sustainable consumption and production by implementing sustainable procurement and procurement of innovation.

All participating cities – Network Chair Seoul (Republic of Korea), Auckland (New Zealand), Buenos Aires (Argentina), Cape Town (South Africa), Denver (United States), Ghent (Belgium). Helsinki (Finland), Montreal (Canada), Oslo (Norway), Rotterdam (The Netherlands), Quezon City (Philippines), Tshwane (South Africa) and Warsaw (Poland) – are acting as ambassadors of sustainable procurement to lead to a resource efficient, low-carbon and socially responsible society.

By signing the GLCN on SP Commitments’ Document, Budapest expressed its will to take an exemplary role globally in the implementation of sustainable public procurement, to act as worldwide and regional champions of SPP, and to collaborate with other cities in the Network to exchange experiences and knowledge.

The Sustainable Procurement Profile of the City of Budapest can already be downloaded from its webpage.


4. Upcoming events

PAPIRUS project Final Conference

During the conference public procurers who have implemented Public Procurement of Innovation and experts in the field will present their case studies and share their experience on Innovation Procurement.

Date: 29 September 2016
Location: Bilbao, Spain
Link: papirus-project.com


eafip event on innovation procurement

This two-day event targets procurers, policy makers, procurement law firms and businesses, to raise awareness about the most recent outcomes from major PCP/PPI initiatives across Europe, and organise networking between stakeholders to discuss best practice, new ideas, initiatives and current funding opportunities for PCP/PPI.

Date: 18-19 October 2016
Location: Athens, Greece
Link: eafip.eu/events/athens-2016/



This project has received funding from the European Union's Horizon 2020 research and innovation programme] under grant agreement No 649720.
The sole responsibility for any error or omissions lies with the editor. The content does not necessarily reflect the opinion of the European Commission. The European Commission is also not responsible for any use that may be made of the information contained herein.