CEPPI tenders

Each CEPPI city will intervene in at least one scheduled public tender where there is both an opportunity for a step-change in energy efficiency/sustainability and favourable conditions for PPI intervention in the procurement process.

These tenders will help to achieve the project's goals: to save at least 33GWh/year within the duration of the project and trigger renewable energy production to contribute to the 33GWh/year target.

Photocopying and offset printing equipment tender in Castellon

In Castellon pausing the automatic renewal of the same tender specification and raising questions as to the basis for the procurement was an important step in allowing consideration of technical developments in printing, opened potential for new contract arrangements, and show how even relatively small tenders can progress the municipalities policy objectives and open up opportunities for pro-innovation procurement. This case example shows the range of in-tender green and pro-innovation interventions that can be adopted, even when time for intervention is limited.

Once stakeholders are enrolled in the idea of changing their standard approaches, even in a simple tender there are many things that can be done to drive better energy and innovation outcomes.

The following summarises the in-tender outcomes and approaches that were taken:

  • Energy efficiency put up front in the specification and include in the title of the tender. Simple but effective!
  • Evaluation includes criteria based on energy efficiency and suppliers rewarded for exceeding any minimum requirement
  • Suppliers required to monitor the energy consumption of the machines to allow comparison between stated energy use and actual energy use.
  • Low melt toners should be used where practicable.
  • Toner cartridges should be recycled and recyclable by the supplier. (e.g. remanufactured ink and toner cartridges are less expensive than new cartridges)
  • Suppliers should be required to provide information on end of life management of the machines they provide and the extent to which the machines are manufactured from recycled materials
  • Suppliers to provide training for staff in energy efficient operation of machines
  • Suppliers should provide information on any environmental accreditation (e.g. ISO 14001 standard or internal environmental management system.)
  • Suppliers rewarded for demonstrating energy efficiency and carbon reduction in the operation of this contract and in their operations. (E.g. transport, reducing miles, training drivers, electric vehicles etc.)
  • Include direction of travel messages to suppliers regarding future tenders e.g. regarding progressive improvements in energy and carbon performance and request ideas for innovation and energy efficiency in the provision of such services in future contracts
  • In future tenders the Council will look for ongoing and progressive improvements in energy efficiency
  • In future tenders the Council will reward supplier who can demonstrate carbon reduction in their operations, carbon reduction in their supply chain and reduction of embedded carbon in the products and services supplied

See the full tender documentation here.

Market sounding prospectus for school energy transformation

Castelló launched a market sounding prior to a tender for extensive transformation of the City schools. The preliminary consultation to the market aims to create a space for technical dialogue with all parts of the supply chain, and economic and innovation agents. The requirement concerns the energy transformation of schools of the city to maximise energy efficient operation and achieve functional transformation of the buildings and school environment. Castelló has secured ERDF funding for this transformation programme. This programme will begin with a pilot project in order to deliver the outcomes described above.

Read the market sounding prospectus

Innovation procurement in Valencia for an energy efficient fire station

Valencia City Council launched its first public procurement of innovation process, aiming to improve the energy efficiency of the Central Fire Station. Valencia, through the Fire Service and the Las Naves Foundation, took the opening step with a market sounding prospectus and preliminary market consultation. This was aimed at generating a space for technical dialogue with all economic and innovation agents who want to participate. The procurement is intended to improve the Fire Station facilities, as well as increase the wellbeing of a workforce that spends 24 hours a day, seven days a week in the building.

The consultation in Valencia tested what the current market can offer and obtain the feedback of professionals and technical experts in the sector in order to better shape the subsequent call for tender.  A supplier information day took place in February 2018 in the Central Fire Station alongside a published Prior Information Notice (PIN) in Tenders Electronic Daily. A video was released that explains the needs and background to the procurement.